Are you searching for Microsoft Forms alternatives after using it for a while now?
Whether you are a Mac or a Windows user, you have probably heard at least one joke about Microsoft. But love it or hate it, Microsoft 365 remains one of the most popular office software suites in 2023. Those users include over a million companies worldwide according to Statista.
And it’s no surprise why. For existing users of the product, Microsoft Forms is easy to kick off and use. It integrates well with Microsoft 365, and is a nifty little tool for collecting and analyzing data in Excel.
In this blog, we’ll cover:
- Microsoft Forms Alternatives
- FAQs on MS Forms
- Why should you use an alternative to MS Forms
Microsoft Forms Alternatives: The Top 10 in 2023
At the same time, Microsoft Forms has its fair share of downsides. So, without further ado, let’s dive into the top 10 Microsoft Forms alternatives for 2023.
- Google Forms
- Wufoo by SurveyMonkey
Ranked as the #1 survey software by softwareworld.co, SurveySparrow has flown a long way since 2017 – from a survey tool to an omnichannel feedback solution.
So if you want an online survey software, one that helps you improve the experience of your product, employee, and customer journeys, SurveySparrow is just what you need. It is also one of the most pocket-friendly solutions out of all the Microsoft Forms alternatives on this list.
- Conversational interface: Make your surveys feel human with multiple question types, custom logic (Skip & Display) & variables
- Survey types: Go classic, chat, NPS, 360° feedback or offline.
- Advanced survey tools: Get creative with 500+ templates, video backgrounds, multi-language surveys, answer randomization, question morphing, and multi-file upload
- Whitelabeling: Make your forms match your brand with custom rebranding (Logo, CSS, Domain, Email, SSL)
- Survey shares: Expand your reach with SMS, email, embed, weblink, MS Teams, Slack, QR Codes, chatbot for website or SurveySparrow Offline survey app
- Automation: Give manual effort a miss with survey redirect, 4,500+ integrations, webhooks, API, and real-time reporting
- Follow-ups: Never miss a beat with feedback alerts and management, response tracking, survey reminders, case management, and recurring surveys
- Developer support for the advanced CSS feature.
- A learning curve due to SurveySparrow’s breadth of features.
🔑 Entry price: $0/month.
💳 Pricing plans:
- Personal, Business, NPS, 360° Assessments with sub-plans.
- Custom quotes for custom solutions under Business, NPS and 360°.
⭐️ Ratings & reviews (G2): 4.5 (957)
This alternative to MS forms can be used for 14 days (for absolutely free).
14-Day Free Trial • No Credit Card Required • No Strings Attached
JotForm has an easy form builder and a multitude of payment gateways. These features make the platform especially popular with nonprofits and e-commerce brands.
JotForm’s biggest strength, however, is its immense template library – 10,000 templates for every purpose from lead generation to event sign-ups.
And if you want to view responses on the go, you can integrate JotForm with your preferred RSS reader app for easy viewing.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• Drag-and-drop builder|
• Custom rebranding (CSS)
• Mobile-only forms
|Entry price: $0/month. Free for up to 5 forms with JotForm branding.||Custom domains and white labeling only for Jotform Enterprise users.|
|• Customizable templates|
• 30+ payment gateways
• Survey share options: website embed, email link, weblink
|Pricing plans: Bronze, Silver, Gold, and Enterprise. 50% off for nonprofits and educational institutions||Limits on forms and payment submissions under all paid plans, except Gold.|
|• Approval flows|
• 100+ integrations, webhooks & API
• Report builder
|Ratings & Reviews (G2): 4.7 (808)||Support is limited to a web form. No live chat support or demos.|
|• Form widgets|
• 30-day money-back guarantee
• Form notifications & alerts
|Survey types: Classic, card||Clunky and outdated template design.|
|Survey features: 10,000+ templates, drag and drop form elements, themes, conditional logic, question shuffling, auto-save|
SurveyMonkey comes with a vast bundle of tools that lets you do just about any survey.
In addition, they offer specialized products, such as Usabilla for real-time customer feedback, and TechValidate that converts customer feedback into social proof, like case studies.
Moreover, SurveyMonkey’s recent relaunch as Momentive has scaled the platform to a whole new level. Their goal is clear: to offer powerful enterprise solutions for experience management. With this level of ambition, it will be interesting to see where SurveyMonkey goes next.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• 15 + question types|
• 1800+ pre-written questions
• Audience panels
|Entry price: $0/month under the Basic plan.||Features limited under the Basic plan. No piping, randomization, custom variables, or uploads.|
|• White labeling|
• Team collaboration features
• Survey share options: emails, social media, weblinks, embedded, pop-ups
|Pricing plans: Business and Personal. Business plans start at $25/month/user. Discounts on Business plans for 3 or more people.||Costly for early-stage startups and small businesses.|
|• Branching and conditional logic|
• Custom reports
• Automated emails
|Ratings & reviews (G2): 4.4 (17,383)||No live chat support. Phone support is only available for Premier, Team Premier, and Enterprise plans.|
• Offline data collection
• Results dashboard
|Survey types: NPS, online surveys||An overwhelming array of tools and features.|
|Survey features: Survey Genius scores, granular randomization, 200+ templates, multilingual surveys, text analysis, custom variables|
Made in Virginia, SoGoSurvey is a comprehensive platform for quizzes, CX, employee engagement, and online surveys.
The best part about SoGoSurvey is that, like Microsoft 365, it’s packaged as a suite of tools for different needs. From the primary survey tool to custom solutions for CX and EX, it has everything you need for your data collection efforts.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• Unlimited survey creation|
• Custom rebranding
• Basic & advanced question types
|Entry price: $0/month with a free 10-day trial||Lack of helpful features under Free plan like custom Thank You messages, variable question sequences, or result downloads.|
|• Anonymous surveys|
• Automatic scoring for quizzes
• Admin dashboard
|Pricing plans: Individual and Business. Individual plans start at $25/month. Business plan quotes on request.||No transparency in Business pricing. Quotes only on request after sharing contact details.|
|• User controls|
• Closed-loop feedback alerts
|Ratings & Reviews (G2): 4.6 (60)||Certain question types are inaccessible to Individual users.|
|Survey types: Online surveys, polls, quizzes||Dull and outdated form design|
|Survey features: Basic and advanced question types, advanced skip logic, custom messages|
Typeform takes the approach: ‘Less is more.’ With its sleek interface and stripped-down features, Typeform works well across all devices and browsers.
But what sets Typeform apart? The Logic Jump feature. Unlike other survey builders, users can create their own question logic paths with unlimited Logic Jumps. How cool is that!
|🛠 Features||⭐️ Pros||🚫 Cons|
|• Unlimited forms and surveys|
• Free API
• Logic Jumps
|Entry price: $0/month for 3 forms. Free trial of paid features.||Steep pricing for early-stage startups and individual researchers.|
|• Answer piping|
• 500+ integrations with Zapier
• Video conversation software
|Pricing plans: Basic, Plus, Business. Basic plans start at $25/month.||The Basic plan is limited to 1 user and 100 responses/month.|
• Payment calculator
|Ratings & Reviews (G2): 4.5 (485)||Multilingual forms in only 25 languages. Typeform itself is available in only English and Spanish.|
|Survey types: Online surveys, quizzes, forms, polls, tests||No in-built analytics or reporting feature.|
|The survey features: Hidden fields, email notifications, link previews, file uploads|
6. Google Forms
Google Forms is an excellent tool for quickly creating efficient forms. The best part? It’s free and easy to set up. All you need is a Google account.
Google Forms is an incredibly easy MS forms alternative to edit on both desktops and your phone. In addition, the results can be quickly converted to spreadsheets on Google Sheets to create custom reports.
What’s more, you can expand Google Forms’ functionalities with add-ons and the App Script feature. But, as we’ll see, it does have some drawbacks.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• 300 editable form elements|
• Customizable themes and fonts
• Question skip logic
|Entry price: $0/month||Logic options are great for basic forms but not for more complex needs.|
|• Direct form sharing to social media|
• Automatic response summaries
• Data export (CSV, Excel)
|Pricing plans: None||No in-built filters to pinpoint specific data.|
|• Response alerts|
• Apps Script
|Ratings & reviews (G2): 4.6 (10,782)||Does not natively accept e-signatures or payments.|
|Survey types: Forms, quizzes||No customizable templates for organizations.|
|Survey features: Page branching, multiple question types, automatic grading, locked mode for quizzes|
Paperform is great for building forms fast for landing pages, payment, or product pages.
Moreover, users love it because of the platform’s slick design and ease of use. You can add fields and type the text directly into the form like how you would type in a doc.
Compared to Microsoft Forms, Paperform’s forms and fields are mobile-friendly. At the same time, the platform has some downsides, as we’ll see below.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• 300+ customizable templates|
• Custom rebranding
|Entry price: $15/month. 1-week free trial.||Pricing is steep for the entry-level tiers.|
|• Integrations with Zapier and Integromat|
• Inbuilt booking software
|Pricing plans: Essentials, Pro and Agency.||Limited UI customization & post-submission integrations for lower price tiers.|
|• Results and reports|
• In-built analytics
|Ratings & Reviews (G2): 4.6 (32)||Currently no feature for custom reporting.|
|Survey types: Payment forms, product forms, donation forms, subscriptions||Customer support is limited to chat with no option to book a demo.|
|The survey features: 22+ question types, partial submissions, auto-save and resumes for respondents, website embeds, pagination|
Is form security your top priority? Then, Formsite might be the software you need.
With field encryption and viewer permissions, Formsite is a reliable tool for collecting sensitive data. Moreover, Formsite’s interface is simple and professional.
However, users might find it visually boring. Also, there isn’t much to distinguish it from other survey software.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• API access|
|Entry price: $0/month with a free 14-day Pro trial.||Pricing is steep for the entry-level tiers.|
|• Payment integrations|
• 3rd party integrations
|Pricing plans: Deluxe, Pro 1, 2 and 3, and Enterprise. Deluxe plans start at $24.95/month.||Deluxe plan limited to just 5 forms per month.|
|• Custom reports|
• Data import and export
|Ratings & Reviews (G2): 4.6 (27)||Platform hard to navigate with limited customization options|
|Survey types: Online forms||Forms are easy to edit but visually bland.|
|The survey features: Link multiple forms, delete blocks, multi-select|
9. Wufoo by SurveyMonkey
With a history dating back to the 90s, Wufoo is one of the web’s oldest online form builders. So perhaps that’s why Wufoo’s forms look a little clunky!
Still, the forms are incredibly easy to customize if you know your CSS.
Additionally, Wufoo is compatible with WordPress. So if you are looking for an easy survey builder for your WordPress website or blog, look no further.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• Theme designer|
|Entry price: $0/month||Wufoo forms are visually outdated and lack an intuitive UI.|
|• Real-time notifications|
|Pricing plans: Free, Starter, Professional, Advanced, Ultimate. Starter plan at $19/month.||The Free version has limited features.|
|• Information hosting and storage|
• Report generator
|Ratings & Reviews (G2): 4.2 (280)||Lacks live chat and onboarding support for advanced features.|
|Survey types: Web forms, mobile forms, HTML5 forms|
|Survey features: 400+ form templates, question branching, and logic, file uploads, payment acceptance|
What if you don’t wish to pay for survey software? In that case, LimeSurvey has an ace up its sleeve: you can download its software code for free and completely customize it as you like.
As a popular open-source survey tool, LimeSurvey offers data hosting and storage on its servers – as well as the option for users to self-host.
Thanks to LimeSurvey’s open-source agility, you can use it for all types of research applications.
|🛠 Features||⭐️ Pros||🚫 Cons|
|• Multi-language forms|
• Developer support
|Entry price: $0/month||Hard for beginners to learn and use.|
|• Custom rebranding|
• Social media integrations
|Pricing plans: Pricing plans: Free, Basic, Expert, and Enterprise. Basic plan starts at $24/month.||Software is manageable only from a web interface.|
|• Notifications, form alerts|
• Unlimited questions and responses
|Ratings & reviews (G2): 4.1 (29)||Basic statistical and graphical analysis.|
|Survey types: Online surveys||Newbies to open source may require developer support.|
|Survey features: 30+ question types, skip logic and branching, piping and micro-tailoring, panel integration|
Microsoft Forms Alternatives: 6 Reasons to Switch
If you’re considering Microsoft Forms alternatives, you’ve experienced the following problems or more:
- Microsoft Forms is maddeningly short on form types. For instance, it has basic online surveys, polls, and quizzes. But it does not include SMS surveys, NPS, or 360° assessments.
- It’s only available for users of Microsoft 365. So testing the tool on its own is currently impossible if you don’t have a Microsoft account and an Office 365 subscription.
- Microsoft Forms has a limited number of templatesthat are mobile-optimized (not mobile-friendly).
- It offerslimited customization options.
- Form authors have two modes of survey sharing: within and outside the organization. However, respondent profiles from outside the organization are set to anonymous. This makes it hard to get insights into them.
- Microsoft Forms is short on advanced features like question and answer logic, custom workflows, and integrations with third-party apps. To get those, you have to upgrade to Microsoft Forms Pro.
Pro offers advanced branding, question types, and data analysis through its integration with the Dynamics 365 Customer Voice software.
Which is better MS forms or Google Forms?
There is no definitive answer as to which is better, MS forms or Google Forms. They both have their own strengths and weaknesses. MS forms are perhaps a bit more difficult to use than Google Forms, but they offer more customization options. Google Forms are simpler to use but may not be as versatile.
What is Microsoft Forms used for?
Microsoft Forms is a tool that allows users to create and share surveys, polls, and questionnaires. It is a part of the Microsoft Office suite, and is available as a web-based application or as a mobile app. Forms can be used for a variety of purposes, such as market research, customer feedback, and event planning.
Which survey tools are better than Microsoft Forms?
With all these software options and their features, it’s going to be hard for you to find the perfect solution immediately! That’s why we recommend giving them a try before you buy.
to make your search easier, here’s a list of features to look for when choosing your preferred Microsoft Forms alternatives . Choose wisely, and happy surveying!
Growth Marketer at SurveySparrow
Fledgling growth marketer. Cloud watcher. Aunty to a naughty beagle.
- Formstack Forms.
- Qualtrics CoreXM.
- Zoho Forms.
The Polls app will replace the Form app in Teams meetings. However, Forms will continue to exist as an app in Teams for the purpose of surveying. On the other hand, the Polls app will enhance the polling experience for Teams users.Where can I find answers to MS forms? ›
- Open the form for which you want to review the results, and then select the Responses tab.
- Scroll down to review a summary of the responses for each question asked.
- Select View results to see detailed responses from each respondent.
- Select Open in Excel to view an editable spreadsheet of responses to your form.
Benefits and drawbacks of Google Forms
The form builder is free, but you do need a Google account to use it. Unlike Microsoft Forms, Google Forms offers a number of question formats, such as linear scale, dropdown, and multiple choice. “For the Q&A, Google Forms is definitely better than Microsoft Forms,” says Harper.
Microsoft Forms Pro is now Microsoft Dynamics 365 Customer Voice. Dynamics 365 Customer Voice empowers you to capture and analyze feedback with advanced branding, AI-analysis, and data integration so you can foster meaningful customer relationships and make intelligent decisions across your organization.Does Microsoft have a form builder like Google Forms? ›
With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in.Is there an advanced Microsoft Forms? ›
While you can use a form to collect data in Power Pages sites, a multistep form allows you to create a form with multiple steps. Use multistep form when you want to collect user input through multiple forms that use different components. Multistep forms were called advanced forms earlier.What is the difference between Microsoft Forms and Forms Pro? ›
Microsoft Forms vs Forms Pro
The biggest difference between MS Forms and Forms Pro is Forms Pro puts all the enhanced features into sharing and analyzing surveys. Forms Pro does little for question types, but where it shines is how you share your form and what you can do with the responses.
Google Forms is a free, web-based form software that's part of the Google suite of products, which also includes applications such as Google Docs and Google Slides.What is Microsoft Forms Pro? ›
Microsoft Forms Pro is an enterprise survey tool built on top of Microsoft Forms with additional features that make it easy for organizations to collect feedback across customer touchpoints, correlate the feedback with business transactions, and derive actionable insights from the combined data.
In Microsoft Forms, you can easily view all of the response data for your form or quiz in Microsoft Excel. An Excel workbook with your response data will be downloaded to your desktop or stored in OneDrive, depending on the starting point of your form or quiz.Can you put correct answers in Microsoft Forms? ›
Select + Add option to add more answer options. Select the Correct Answer check mark next to the correct answer or answers. Note: You can select All of the above or None of the above as an option.What are the two major uses of Microsoft Forms? ›
With Microsoft Forms, you can create surveys, quizzes, and polls, invite others to respond to it using almost any web browser or mobile device, see real-time results as they're submitted, use built-in analytics to evaluate responses, and export results to Excel for additional analysis or grading.What is the maximum responses in Microsoft Forms? ›
With Microsoft Forms, business and education users can create up to 400 forms and receive up to 50,000 responses. You can ask a maximum of 200 questions.What are the pros and cons of Microsoft Forms? ›
- Forms is super-easy to use. Back in the day, creating an online form required a bit of technical know-how. ...
- It works great with other Microsoft products. ...
- External third parties can participate. ...
- Limited integrated options. ...
- Limited customization. ...
- Limited question and answer options.
We are making improvements to form design, and more specifically cover pages, and are also giving you more ways to distribute your forms. We also launched several new polls in Teams, which will help you better engage with your audience in Teams meetings and facilitate interactions.How do I get Microsoft form Pro? ›
To use Forms Pro, log in at https://formspro.microsoft.com/ and sign in: You may see the Microsoft Forms interface below. If so, click on your username in the top right and select Switch to Forms Pro: You will see your environments in the top right.How much does Google Forms cost? ›
Google Forms is free for individual use, including 15GB of storage per user. The product also comes as part of the comprehensive Google Workspace package, which is priced as follows: Business Starter: $6 per user per month. Business Standard: $12 per user per month.What is the 5000 limit on Microsoft Forms? ›
Each survey form that you create with Office 365 Forms has an upper limit of 5,000 responses. Additionally, you have the ability to sort of expand that limit by exporting collected data to free up space for newer responses.What is InfoPath form? ›
Synopsis InfoPath Forms Services is a server technology that makes it possible for people to fill out forms in a Web browser. By managing forms in a central location, you can streamline business processes and improve relations with customers, partners, and suppliers.
Yammer connects leaders, communicators, and employees to build communities, share knowledge, and engage everyone. Use the Home feed to stay on top of what matters, tap into the knowledge of others, and build on existing work. Search for experts, conversations, and files.What is the difference between Microsoft Forms and PowerApps? ›
“PowerApps is a significantly more robust program than Microsoft Forms that grants the creator complete control over data input, presentation, and storage,” says Bishop. “Applications can access a vast number of data sources in order to display content and allow users to change or add new content.”What is the difference between SharePoint and Forms? ›
Forms and SharePoint surveys provide two similar solutions. Forms is easier to use, which makes it a better solution for people who are not SharePoint administrators. SharePoint Online provides a more mature and feature rich solution, but it is more complicated to use.Can you customize Microsoft Forms? ›
To give your survey, quiz, or other type of form some visual flair, apply a theme, add your own background image, or customize the background color. In Microsoft Forms, open the form for which you want to apply a theme. Style to choose a theme, color or background image.What is better than Google Forms that is free? ›
- WPForms. WPForms is the most beginner-friendly WordPress form plugin and the best Google Forms alternative. ...
- Formidable Forms. Formidable Forms is the next Google Forms alternative on our list. ...
- HubSpot Form Builder. ...
- Typeform. ...
- Zoho Forms. ...
- Wufoo. ...
- JotForm. ...
- Bonus: Microsoft Forms.
Yes. Google Forms can handle as much data as Google Sheets, and Google Sheets can currently handle 2 million cells of data.Is Google Forms any good? ›
However, some users have reported issues with advanced features like survey logic and integration with other tools, as well as with design customization and question types. Overall, Google Forms is a good option for collecting and analyzing data because of its simplicity and integration with Google Suite.Where are Microsoft Forms stored? ›
Where data is stored for Microsoft Forms. Microsoft Forms data is stored on servers in the United States, with the exception of data for European-based tenants. The data for European-based tenants is stored on servers in Europe.Can Microsoft Forms be shared with anyone? ›
Open the quiz or form you want to collaborate on. Select Share. Select More options > Collaborate or Duplicate. Select + Get a link to view and edit to generate a link you can use to invite others to add and edit content, view responses, and share with others.Why can't I see Forms in Excel? ›
Kindly make sure your Excel workbook is stored in OneDrive for Business to enable the Forms button. Forms for Excel is only available for OneDrive for Business and new team sites connected with Office 365 groups.
The character limit for the answers in Microsoft Forms is 4000 (including space). The only difference between the long answer and short answer is that the long answers will adjust the size of the text box to display all the text you input whereas short answer will not adjust the size of the box.Can you duplicate a Microsoft Forms with responses? ›
To copy a form within List view, hover to the right of the form, select More options > Copy. You'll see a duplicate form at the top of your list under All My Forms. It will have the same name as your original form.What is the difference between Google Forms and Microsoft Forms? ›
Google Forms lets you select options like multiple choices, checkboxes, a dropdown menu, or a short answer option. Microsoft Forms doesn't provide so many options. That is, you can use multiple choice or text answers.What is Kaizala used for? ›
Microsoft Kaizala is a simple and secure mobile messaging app for large group communications and work management. It lets people easily communicate across and within organizations. Kaizala makes it easy to connect with colleagues, vendors, distributors, partners, and customers using a simple chat interface.How many forms can you have on Microsoft Forms? ›
If you belong to a team, you and the people on your team can create up to 400 forms, which will show up in the Group forms tab of your forms.office.com portal page. The 400 forms you and your team can create are in addition to the 400 single forms you can create as an individual.Can Microsoft Forms allow multiple submissions? ›
You can allow the responders to submit multiple responses via unchecking the One Response per person.Is there a limit to Google Forms responses? ›
All free users of the Google Forms add-on can send up to 20 form responses per day. Please note that this sending limit is based on “email recipients per day” rather than on form responses.What is branching in Microsoft Forms? ›
Microsoft Forms. Use branching to create formative assessments, providing immediate in-quiz opportunities for students to practice skills. Branching allows you to provide students a customized assessment experience and gain insight into where they may be experiencing difficulty.What is the best form builder for Office 365? ›
Microsoft Forms is one of the most powerful and user-friendly forms building platforms. It's perfect if you need to quickly create surveys, quizzes, or assessments without any prior coding experience. You can customize your questions with various types, such as multiple choice, rating scales, or open-ended.What is Microsoft version of Google Forms? ›
Microsoft Forms. Surveys, Polls, and Quizzes.
1. The designing and printing of the office forms requires much time. 2. If the form was not correctly designed and printed, a lot of confusion may be raised and results in wastage of time, labour and money.Why is Microsoft Forms not working? ›
If you encounter the 'Microsoft Forms not loading' problem, you should ensure that the browsers you're using are supported by forms. We have listed supported browsers above. You should also confirm that you do not have a third-party extension affecting the rendering of the form.How long are Microsoft Forms kept? ›
If a user account is deleted, the form data is deleted after 30 days. The form can be recovered only during this 30 day window, it is not possible to recover the data afterwards. Personal form data is not stored in Exchange or SharePoint or any accessible location, and is not held if you have retention policies.What is the limit for responses in Microsoft Forms? ›
With Microsoft Forms, business and education users can create up to 400 forms and receive up to 50,000 responses. You can ask a maximum of 200 questions.What is the maximum number of responses in Microsoft Forms? ›
Microsoft Forms allows businesses and Education users to create up to 400 forms and receive up to 50,000 responses. You can ask a maximum of 200 questions. Users with a Microsoft Personal Account, together with Government agencies, are restricted to 200 forms.Is Microsoft Forms worth it? ›
In conclusion, Microsoft Forms is one of the lesser-known applications in the Microsoft 365 umbrella, but it's come a long way in a short period of time. Overall, Microsoft Forms can be an excellent option for users who value simplicity, ease of use, and integration with the Microsoft 365 suite of tools.Can I reuse a Microsoft Forms survey? ›
- An existing question can be reused within a form. Start by selecting the question, then in the upper right corner, select Copy question. A duplicate of that question is now displayed directly below the question that it was copied from. Next, make any necessary changes to the question, the choices or the settings.