If you need to collect data, one of the easiest ways to do so is through an online survey creation tool. Microsoft and Google Forms are two of the most popular choices for those who want to create surveys or quizzes, and each works well in both professional and educational environments.
Microsoft Forms is part of the Microsoft 365 suite and is a solid choice if you already use other Microsoft products such as Word or Excel. It integrates well with these programs, and data collected through Forms can be easily exported to Excel for further analysis.
Google Forms is a user-friendly solution with multiple question formats, the ability to add images and videos, and themes to customize the look of your survey. It also integrates with other Google products such as Spreadsheets (for data analysis) and Documents (for creating surveys from scratch).
A guide to calendar sharing in Microsoft 365
So which form builder should you consider using?
Below we compare Microsoft Forms and Google Forms on features, ease of use and price to help you decide.
Microsoft Forms compared to Google Forms
Form builders have many applications: professors use them to create quizzes, students use them to conduct surveys, and companies use them to collect data and feedback from customers. They are also useful for collecting data for research projects or keeping track of RSVPs for events.
Both Microsoft Forms and Google Forms are strong contenders as tools for building forms, but each has its own unique features and benefits.
Microsoft Forms is a free Web-based app that can be accessed on any platform or browser. It is often used in the workplace and in academic settings, but it is also useful for personal use. To get started, all you need is a Microsoft account. If you want access to additional features, such as an increased response limit, you must sign up for a paid Microsoft 365 Personal, Education or Business account.
Unlike Microsoft Forms, Google’s form builder offers users several question formats, including linear scale, multiple choice and drop-down list. Like Microsoft Forms, Google Forms branching allows users to move to different sections of the form based on their answers.
Highlights of Microsoft Forms
With Microsoft Forms, you can create surveys, polls and quizzes that are easy to fill out and look great on any device. You can also view results in real time, which is useful if you are conducting a live poll or survey. And if you want to further analyze your data, you can export it to Excel for more detailed analysis.
Compared to Google Spreadsheets, Excel offers more features and options for data analysis. For example, Excel has built-in formulas that can be used to clean up data and offers more charting options.
Microsoft Forms also allows users to create beautiful images and themes to match the look and feel of their brand. And if you need more customization, you can also create dynamic themes with Microsoft Forms, which means your survey will automatically change to match your brand colors, logo and font.
Highlights of Google Forms
Google Forms is a web-based app that can be accessed on any platform or browser. It is free to use and has excellent functionality. As part of G Suite, Forms is easy to use, even if someone hasn’t used it before. Being part of the Google ecosystem means a clean and cohesive user interface that will be familiar to almost all users.
Google Forms offers several question types and allows you to create unlimited forms for free. It also features a file upload element, which can be useful if you are conducting a survey for a class or research project.
Google Forms also offers real-time responses, which is useful if you need to keep track of RSVPs for an event. And like Microsoft Forms, data collected through Google Forms can be easily exported to Spreadsheets for further analysis.
Microsoft Forms versus Google Forms: pros and cons
Both Microsoft Forms and Google forms have their advantages and disadvantages. Let’s take a closer look at all of them to help you make an informed decision about which is best for your next project.
Where Microsoft Forms shines
Branching Logic Feature: One of the best things about Microsoft Forms is its branching logic feature. This feature allows you to send different respondents to different parts of your form based on their answers to previous answers based on if-then instructions. For example, you can send all respondents who answer “No” to question one to another section of the form designed specifically for them. This helps ensure that all respondents see relevant questions and get the most out of your form. This is also an extremely powerful feature because it allows you to create forms customized for each respondent. And since each respondent sees only relevant questions, you are likely to get more accurate answers.
Beautiful themes and graphics: Microsoft Forms comes with many themes and templates that allow users to customize them based on their brand, personal preference or the look of their form. And for those who want even more customization, Microsoft Forms also offers dynamic themes. Dynamic themes allow users to create a theme that can be customized to your brand colors, logo and font. In terms of improving the user experience for respondents, beautiful themes and graphics can also go a long way. For example, a visually appealing survey is more likely to be completed than one that is boring. Microsoft Forms also recommends themes based on the content of your form.
Advanced features: Microsoft Forms also offers several advanced features that can be useful for certain projects. For example, you can password protect your form so that only people with the password can access it. You can also set expiration dates for your forms so that they are only accessible for a certain period of time. These features can come in handy if you are conducting a sensitive survey or want to ensure that respondents see the most current version of your form.
Integration with Excel: Because MS Forms is a Microsoft product, it integrates seamlessly with other Microsoft products, such as Excel. This makes it easy to export your survey results into a format that can be easily analyzed. Excel is a much more robust data analysis tool than Spreadsheets, so this is a clear advantage to Microsoft Forms. Excel’s features such as pivot tables and charts, for example, make data analysis much easier. And one feature that sets it apart from Google Spreadsheets is that you can use macros to automate certain tasks, such as data entry.
Free to use with Microsoft Suite: If you already subscribe to Office 365 or have access to Outlook, Office 365 Education, Live or any of the associated business apps, you can use Microsoft Forms at no additional cost.
Insights into actions: The Responses feature allows MS Forms users to see a summary of all responses as they come in. This is a handy feature to get quick feedback on your form. For example, you can see which questions are skipped the most or which answers are selected the most. You can also quickly identify any outliers in your data.
Where Microsoft Forms needs improvement
Lack of collaboration tools: Microsoft Forms is more limited in its ability to allow multiple people to collaborate on a form. For example, you cannot add comments to forms like in Google Documents. This makes it harder to give feedback or make suggestions for improvements. It also makes it harder to keep track of changes because there is no built-in revision history.
No mobile app: Currently, Microsoft Forms does not have a mobile app. This makes it more difficult to access your forms on the go or to fill out a form when you are away from a computer. Google Forms, on the other hand, has a mobile app that allows you to easily access your forms from anywhere.
Limited to 100 questions: You can pay for access to a higher question volume, but the free version of this app limits you to 100 questions per form. This may not be enough for some users, especially those conducting large-scale surveys.
Users cannot save forms for later or update submissions: Once a form is submitted, users cannot go back to edit their responses. This can be frustrating when a user realizes they made a mistake or wants to update their response based on new information. It also means there is a higher risk of incorrect data if users cannot go back and fix their mistakes.
Lack of question formats: Microsoft Forms offers only a limited number of question formats. For example, you cannot add an image to a question like in Google Forms. This can make it harder to create forms that are attractive and visually appealing.
Where Google Forms shines
Collaborative and simple: Because it is part of G Suite, users can enjoy all the things that make G Suite great: they can easily collaborate with others, leave comments and track changes. For teams that need to work together to create a survey and collect customer data, Google Forms makes it easy to brainstorm together to create the best possible survey.
Brand awareness: With more than 1.8 billion users, Google Forms is probably more familiar to users than Microsoft Forms. This can make it more user-friendly because users are already familiar with how Google products work. In many cases, your respondents are already Google users, so opening a form and filling it out will be easy for them. If you want to encourage higher response rates, using Google Forms can be somewhat beneficial.
Add images and videos: You can add videos directly from YouTube or images from Google Drive or your computer to make your form more attractive. This can be useful if you want to add a product image or record a video tutorial.
Multiple question formats: Google Forms offers a wide range of question types, including multiple-choice, checkbox, drop-down, and essay questions. It also enables linear scale and grid queries. With this variety, you can create forms that are more attractive and visually appealing. For example, a company might use a grid question to ask customers to rate their satisfaction with various aspects of their service. The answers can help companies better understand their customers’ relationships with their products.
Conditional logic: Like Microsoft Forms, Google Forms allows you to add conditional logic to your questions. When used correctly, this can help you create more efficient forms by asking only the questions that are relevant to the respondent. For example, if you are conducting a customer satisfaction survey, you can use conditional logic to ask follow-up questions only to customers who report being dissatisfied. This can help you save time by not asking unnecessary questions.
Mobile app: FormsApp is a mobile app that allows you to complete, submit and manage all your Google Forms from your phone. This can be useful if you need to fill out a form but do not have access to a computer. The app is available for both Android and iOS devices and works both online and offline.
Where Google Forms need improvement
Lack of versatility: Google Forms is great for conducting basic surveys and collecting data, but if you need to use a form to generate leads or sales, it may not be the best tool. For example, if you need to collect payment information or track inventory, you need to use a different tool.
Limited customization: Google Forms offers some limited customization options, but if you really want to brand your form or add complex features, you should use another utility (such as Microsoft Forms). There are no themes or templates, so if you want to create a form that looks unique, you should look elsewhere.
Lack of integrations: Google Forms can be integrated with Google Spreadsheets and Gmail, but if you want to integrate with other utilities, you must use another tool. For example, if you need to send data from your form to your CRM, you need to use a different utility. Moreover, Google Spreadsheets is not as feature-rich as the parent product Excel.
Less shareability: Microsoft Forms makes it easy for users to share forms via a QR code or share directly on social media. Google Forms, on the other hand, only allows users to share forms via a link. This may make it more difficult to collect data from potential respondents.
The last word in Microsoft Forms versus Google Forms
Both utilities are form builders that allow users to create, distribute and collect data from forms. They both have their advantages and disadvantages, but overall they are fairly similar. If you are looking for a tool to conduct basic surveys or collect data, any of these tools will work well.
In general, Microsoft Forms and Google Forms are both great tools for conducting surveys and collecting customer data. However, each has its own strengths and weaknesses.
When deciding which tool to use, it is important to consider your specific needs. If you need a utility that is more versatile or customizable, Microsoft Forms may be the better option. If you are looking for a tool that is more user-friendly, has more collaboration features and can add more elements to your actual form, Google Forms is the right choice.
If you need a tool that is more versatile or customizable, Microsoft Forms might be the better option. If you're looking for a tool that is easier to use, has more collaborative features, and can add more elements to your actual form, Google Forms is the way to go.What is comparable to Google Forms in Microsoft? ›
- Formidable Forms.
- Zoho Forms.
- Microsoft Forms.
- Cognito Forms.
- Bonus: Jotform.
The link explains this in more detail. To organize your form by topic, you can add up to 75 sections. Maximum 32000 characters per response to all of the questions in a form. So you could have one or many questions provided the maximum length of "response" to all of them is no more than 32k in total.What is the advantage of Microsoft Forms? ›
- Multilingual capabilities.
- Branching logic.
- Anonymous submissions.
- Customized thank-you messages.
- External user accessibility.
Google is an American Multinational tech-based company that basically focuses on Internet-based products and services. Microsoft is an American Multinational tech-based company that basically focuses on developing and selling PCs, computer-based products, software, and services. Sergey Brin and Larry Page found Google.What are the pros and cons of Microsoft Forms? ›
- Forms is super-easy to use. Back in the day, creating an online form required a bit of technical know-how. ...
- It works great with other Microsoft products. ...
- External third parties can participate. ...
- Limited integrated options. ...
- Limited customization. ...
- Limited question and answer options.
The advantages of Google forms are numerous, from the ability to distribute surveys to a large audience, editable and customization forms to align with any brand, combining various arrangements using texts and images, and many more.What are the limitations of Microsoft Forms? ›
100 questions limitation: Microsoft Forms are limited to 100 questions per form. If, when writing, you have more than a hundred questions, you will be required to craft another form or compress your questions. Microsoft Forms does not have an update feature for submitted answers or the option to save a form for later.What is the maximum responses in Microsoft Forms? ›
With Microsoft Forms, business and education users can create up to 400 forms and receive up to 50,000 responses. You can ask a maximum of 200 questions.Why Google Form no longer accepting responses? ›
Form was moved into a shared drive
If an existing Form with file uploads turned on is moved into a shared drive, the Form will automatically stop accepting responses, and you will not be able to turn them back on until you either remove the file uploads option or move the Form out of the shared drive.
You can include up to 2,000 total choices and collect several types of answers in your form or quiz. Learn how to add a question to a form.What are the advantages and disadvantages of Google Forms? ›
|Easy to create multiple step forms||No form in pop-up|
|Integration with Google services||Lack of integrations|
|Free to use||Lack of design customizations|
|File upload feature for free||Paid support|
With Microsoft Forms, you can create surveys, quizzes, and polls, invite others to respond to it using almost any web browser or mobile device, see real-time results as they're submitted, use built-in analytics to evaluate responses, and export results to Excel for additional analysis or grading.Why is Microsoft Forms good for surveys? ›
One of the key benefits of Microsoft Forms is the ability to add branching questions, presenting only relevant information to the user. The form can skip or switch questions based on the user's previous answers.Is Microsoft Forms the same as Google? ›
Unlike Microsoft Forms, Google Forms offers a number of question formats, such as linear scale, dropdown, and multiple choice. “For the Q&A, Google Forms is definitely better than Microsoft Forms,” says Harper.Which is easier to use Microsoft or Google? ›
Google apps are simpler
Simplicity can be a double-edged sword, but for the average user, Google Docs and Sheets are just easier to work with than Microsoft Office. Because Google Drive is built into the suite, you don't have to worry much about where to put stuff. You can just create a new doc and start typing.
Ultimately, Microsoft 365 and Google Workspace are both excellent tools for managing the productivity side of your business, with Microsoft 365 arguably winning on product features, and Google Workspace winning when it comes to making collaboration easy.What do Google and Microsoft have in common? ›
The most obvious similarity between Microsoft and Google involves each company's ability to dominate its core industry. Microsoft has had well over 90 percent of the desktop operating system market since the days of Windows 95 and Windows XP.Can you edit responses in Microsoft Forms? ›
Details: Once enabled, form and quiz respondents can edit their responses, as long as the form or quiz is still open. The answers cannot be accessed if the form or quiz is closed or removed. This will need to be enabled by your Microsoft 365 Admin.What are the advantages of using forms? ›
- Simple to build and convenient to use. Online forms are really easy to create. ...
- Enhances productivity and saves time. ...
- Data implementation and customer growth. ...
- Nurtures lead generation. ...
- Increases conversion rates.
Unlike Microsoft Forms, Google Forms allows a range of question formats, including linear scale, dropdown, and multiple choice. Google Forms should be your choice if you want a platform that is easier to use, has more collaboration features, and allows you to add more components to your real form.Is there something better than Google Forms? ›
WPForms is the most beginner-friendly WordPress form plugin and the best Google Forms alternative. It is used by over 5 million websites. You can use their easy to use drag and drop form builder to create just about any type of form you like without writing any code.How good is Google Forms? ›
However, some users have reported issues with advanced features like survey logic and integration with other tools, as well as with design customization and question types. Overall, Google Forms is a good option for collecting and analyzing data because of its simplicity and integration with Google Suite.Can you consider Google Forms a good assessment tool? ›
Educators can use Google forms to assess their students at the beginning of the class and gauge pre-existing knowledge. Furthermore, Google forms can be used to give feedback to and receive feedback from students and parents.Can Microsoft Forms allow multiple responses? ›
You can allow the responders to submit multiple responses via unchecking the One Response per person.Can everyone access Microsoft Forms? ›
Microsoft Forms is available to Office 365 Education customers, Microsoft 365 Apps for business customers, U.S. Government Community Cloud customers, and customers who have a Microsoft account.Can everyone use Microsoft Forms? ›
Who can use Microsoft Forms? Microsoft Forms is generally available to Office 365 Education customers, Microsoft 365 Apps for business customers, and users with a Microsoft account (Hotmail, Live, or Outlook.com). Learn more.Can everyone see responses on Microsoft Forms? ›
Only the owners of the form can see the responses. 2) Use the Share to Collaborate link from Share in the top right to give your colleague full access to the manage the form and see the responses.Can anyone see responses to Microsoft Forms? ›
If you use the Microsoft Forms web part to embed a form on a SharePoint page and choose to show form results on the page, SharePoint will automatically generate a link to that form and anyone with it can view a summary of responses.Can only certain people respond to Microsoft Forms? ›
Open the quiz or form you'd like to manage. Select More form settings > Settings. If you limited Who can respond to this form to people from your organization, you can check the boxes below that setting to Record name and see who submitted each response, or limit responses to One response per person.
When you fill out a Google Form in your Google account, your progress is automatically saved as a draft for 30 days. This means if you can't complete a form or need to switch devices, you don't have to start over the next time you open the form. Important: If you're offline, autosave doesn't work.How long can a Google Form response be? ›
Learn more about regular expressions. Example: Response must be a 10-digit phone number with each digit ranges 0–9. Length: Requires a maximum or minimum character count. Example: Limit answers to 500 characters or require at least 200 characters.What are the challenges in using Google Forms? ›
- It is necessary to have internet to be able to use this tool.
- The design customization is very limited. ...
- There are some security concerns. ...
- There are certain limitations regarding the capabilities of this tool.
Google Chrome browser is hungry for battery and data. Google Chrome browser consumes a lot of RAM and battery of your system. Many times, you will notice that most of the battery of your computer or mobile is consumed due to Google Chrome.Can Google Forms be used for surveys? ›
Get insights quickly, with Google Forms. Easily create and share online forms and surveys, and analyze responses in real-time.What cool things can you do on Microsoft Forms? ›
- View Response in Excel in Real-Time. ...
- Prevent Duplicate Form Responses. ...
- Embed Microsoft Forms iFrame on Your Website. ...
- Use a QR Code to Share Forms. ...
- Set Form Completion Duration. ...
- Create and Customize Quizzes in Microsoft Forms.
Microsoft Forms Pro is now Microsoft Dynamics 365 Customer Voice.What are the different types of Microsoft Forms? ›
- Choice. A Choice type question gives respondents a list of answers to choose from. ...
- Text. A Text type question can accept a short (one-line) answer or a long (multiple-line) answer. ...
- Rating. ...
- Date. ...
- Ranking. ...
- Likert. ...
- File upload. ...
- Net Promoter Score.
The first way to collect responses with Microsoft Forms is by generating the URL to the Form. The URL can be shared via email or posted as a link from a SharePoint page. And if you use the Forms Web Part on a SharePoint page, you will be able to easily embed any Form on the page, once you paste the URL.Can you convert Microsoft Forms to Google Forms? ›
Currently, we support export to Google Forms, Canvas, Blackboard, Moodle, Schoology, Brightspace, Kahoot, Quizizz, Blooket, Gimkit, Quizalize, Wooclap, itslearning, Socrative, NEO LMS, Sakai, TalentLMS, LearnDash, LMS365, LumiNUS, Word doc, Zoom, Adobe Captivate, GIFT and QTI, covering almost 99% of all learning ...
The Polls app will replace the Form app in Teams meetings. However, Forms will continue to exist as an app in Teams for the purpose of surveying.Can I convert a Google form to a Microsoft form? ›
- Use the print menu in Google Forms to create a PDF of your form.
- Save the PDF to your desktop.
- Open Microsoft Forms.
- Use the import PDF option in Microsoft Forms.
- Edit any formatting errors that Microsoft Forms made when converting your PDF.
In Microsoft Forms, we can set the Start and End time and the form will accept responses during this time only but there's no option/setting in the from itself to limit the number of responses. You can, however, consider creating the flow in Power Automate to set this limitation.Can you view individual responses to a Microsoft form? ›
You can find individual responses and their corresponding respondent IDs by selecting View results on the Responses tab of your form. Any changes you make to your workbook won't modify the content of your form. Names and email addresses won't be displayed if you allow your form to accept anonymous responses.Can Microsoft Forms have multiple questions? ›
We'll go with a multiple choice question. Click “Choice” to open a new multiple choice question. Add the question and then add whatever options you want people to choose from.Does Office 365 have forms like google? ›
Microsoft Forms is generally available to Office 365 Education customers, Microsoft 365 Apps for business customers, and users with a Microsoft account (Hotmail, Live, or Outlook.com). Learn more.Can Google Forms be turned into Excel? ›
Can I Export Google Forms to Excel? Yes, you can easily export Google Forms to Excel online. Go to Settings and set Excel as the default spreadsheet application on your PC. Using its charts and graphs, the spreadsheet app can help you extract insights into data gathered via online forms, such as Google Forms.Can Google Forms be copy and paste? ›
Copy a form or quiz
In Google Forms, open the form or quiz you want to copy. Make a copy. Name the copy. (Optional) To change the file location in Google Drive, click the folder and specify the new location.
MC548103 – Microsoft is releasing a new feature that will allow Microsoft Forms creators the capability to allow form/quiz respondents to edit their responses after submission. Once enabled, form/quiz respondents can edit their responses if the form/quiz is open to fill.Can multiple people view Microsoft Forms responses? ›
All contributors to your quiz or form can also view, edit, and delete responses.
Print a summary of responses
You can print a summary page of your form questions, number of responses, and a chart for each question that shows a breakdown of how respondents answered that particular question. Go to the Responses tab. > Print summary.